Procure-to-pay
Control Every Purchase from Request to Payment.
Give your finance and procurement teams one clear workflow to request, approve, order, receive, match, pay, and keep every record ready for review.
Core Procure-to-Pay Modules
Use the tools your team needs to manage requests, approvals, purchase orders, receipts, invoices, payments, and records in one place.
Purchase Requisitions
Create, submit, and track internal purchase requests through a guided workflow.
Approval Workflows
Route purchase requests to the right approvers based on rules such as amount, department, category, and budget.
Product Catalog
Maintain approved items, suppliers, prices, and purchasing details in one catalog.
Purchase Orders
Create, approve, send, and track purchase orders with full transaction records.
Goods Receipt
Record delivered goods or completed services and compare them with the purchase order.
Invoice Submission
Receive supplier invoices through the portal, email, or system integration.
Three-Way Matching
Match invoices against purchase orders and goods receipts before payment approval.
Discrepancy Management
Flag mismatches, assign reviews, track corrections, and resolve invoice issues.
Payment Scheduling
Plan payments based on supplier terms, due dates, approvals, and available cash flow.
Payment Processing
Initiate payments, record payment details, and send confirmations to suppliers.
Supplier Portal
Allow suppliers to submit invoices, track approval status, view payment dates, and receive notifications.
ERP Integration
Sync purchase orders, invoices, receipts, payments, suppliers, and accounting records with financial systems.
Spend Dashboard
Track purchase requests, committed spend, invoice status, payment progress, and actual spend.
Audit Trail
Record key actions with user, date, time, approval, and transaction details.
How Procure-to-Pay Works
Move each purchase through a clear process your team can track from request to payment.
Create Requisition
Employees create purchase requests by selecting approved items, choosing suppliers, adding budget details, or describing what they need.
You will get a simple way to start every purchase request.
Create Requisition
Employees create purchase requests by selecting approved items, choosing suppliers, adding budget details, or describing what they need.
You will get a simple way to start every purchase request.
Our Solutions to Your Purchasing Problems
See how we turn slow approvals, manual orders, invoice issues, and payment follow-ups into a controlled purchase-to-payment process.
Challenge
Slow Purchase Requests
Purchase requests move through emails and departments slowly, delaying orders before buying even starts.
Manual Order Errors
Purchase orders created by hand can include wrong prices, suppliers, quantities, budget codes, or delivery details.
Missing Receipt Checks
Payments become risky when goods or services are not confirmed against the purchase order before invoices are approved.
Invoice Matching Delays
Accounts payable teams spend too much time comparing invoices, purchase orders, and receipts manually.
Unclear Payment Status
Suppliers and internal teams keep asking for updates when invoice approvals and payment dates are not visible.
Solution
Automated Approval Routing
Our Procure-to-pay sends requisitions to the right approvers based on department, amount, category, and approval rules.
Automatic Purchase Orders
Our Procure-to-pay creates purchase orders from approved requisitions to reduce manual entry and keep order details consistent.
Goods Receipt Control
Our Procure-to-pay records delivered goods or services and checks them against the purchase order before payment moves forward.
Three-Way Matching
Our Procure-to-pay matches invoices against purchase orders and goods receipts, then flags differences for review.
Payment Status Tracking
Our Procure-to-pay shows invoice status, approval progress, payment schedules, and supplier notifications in one place.
Who Uses Procure-to-Pay
Finance
Committed spend, payment approvals, cash flow, and accurate financial records.
Our Procure-to-pay gives finance teams visibility into purchase commitments, matched invoices, payment schedules, supplier payments, and transaction history.
Procurement
Faster requisition approvals, accurate purchase orders, approved suppliers, and clear buying rules.
Our Procure-to-pay helps procurement teams manage purchase requests, approvals, purchase orders, supplier catalogs, and policy-based buying.
Accounts Payable
Faster invoice processing, fewer manual checks, and fewer payment errors.
Our Procure-to-pay helps accounts payable teams receive invoices, match them with purchase orders and receipts, flag issues, approve payments, and keep payment records.
Operations
Easy purchase requests, delivery confirmation, and clear receipt records.
Our Procure-to-pay helps operations teams create purchase requests, track approvals, confirm receipt, and keep delivery records.
Suppliers
Invoice submission, approval visibility, payment dates, and fewer follow-up calls.
Our supplier portal gives suppliers one place to submit invoices, track approvals, view payment status, and receive payment notifications.
Ready to Control Every Purchase?
Give your organization one platform to manage requisitions, approvals, orders, receipts, invoices, payments, supplier updates, and audit records.
Book a Demo
See how eGP digitizes procurement workflows with full transparency and compliance.
Become a Partner
Connect with our procurement specialists to discuss your organization's needs.